Choosing a system for your mailroom
A practical guide to comparing options, testing them against your real receiving flow, and the questions to ask any vendor before you commit.
Read the guideWorkplace chain of custody
Everything that comes in.
Accounted for.
Parcels, mail and visitors, from the front door to the right person, with proof at every handoff. One platform for every site you run.
Parcelsatthedock.Lettersatthedesk.Guestsinthelobby.Everyonelogged,senttotherightpersonandhandedoverwithproof.
Chain of custody
What came in.Where it is.Who has it.
Three questions every workplace should answer in seconds. Receivly answers them for everything that comes through the door, at every site.
Parcel
FedEx box for Maria Delgado
Arrives
- 9:12 AMDropped at the dockFedEx · 4 lb
Industries
Built for every kind of workplace.
Wherever things arrive and someone has to answer for them.
The platform
One platform. Every way in.
Start with what lands at your door most. Add the rest on the same account whenever you are ready.
One directory of peopleOne record for every handoffEvery site on one accountiPhone, iPad, Android and webEnglish and Spanish
Digital Mailroom and Visitor Management work with any Receivly parcel plan, or on their own.
iPad
Your front door, on one screen.
Who is on site, who is waiting and who is expected.
One parcel's chain of custody
From the truck to the right desk.
One FedEx box for Maria Delgado, from the dock to her desk.
8:52 AM
It arrives.
One look at the label and AI Smart Scan has the carrier, the tracking number and the recipient. Nobody types a thing.
8:53 AM
Everyone knows.
The moment it's logged, Maria gets a text and an email with the carrier, the tracking number and where to pick it up.
2:34 PM
It changes hands.
She signs on the phone, a photo is taken, and the handover is recorded with the time.
Any time
It stays on record.
Who received it, who took it and their signature stay on the parcel's record for as long as you keep it.
Why Receivly
What custody on record gives you.
Proof for every question
Signature, photo and time on every handoff, so “I never got it” always has an answer.
Answers in seconds
Search everything that came in, or ask Reva, your AI assistant: “Anything waiting for Box 101?”
Ready for any audit
The full history of every parcel, letter and visit, with an activity log and scheduled reports.
Every site, one view
Run several buildings and front desks from one account.
Keeps working offline
Logging and check-in carry on when the Wi-Fi drops.
Prints its own labels
A shelf label for every parcel and a badge for every guest, printed on the spot.
From the Receivly blog
Parcel lockers for offices
When hardware helps and when the software record still matters.
Read the guideSee your front door on record.
A 30-minute walkthrough with your real parcels, mail and visitors. Qualified teams start a 30-day trial right after.